Job Description

Position Summary:

The City Clerk is a vital administrative officer responsible for maintaining the official records of the city, managing public meetings and elections, and ensuring compliance with legal requirements. This role requires a high level of organization, integrity, and knowledge of municipal laws and procedures.

Key Responsibilities:

• Records Management:
• Maintain official city records, ordinances, resolutions, and contracts.
• Prepare and preserve minutes of city council and committee meetings.
• Manage public access to city records in compliance with open records laws.
• Elections:
• Coordinate and administer municipal elections in compliance with state laws.
• Work with the county election office and oversee candidate filing, ballot preparation, and certification of results.
• Meeting Coordination:
• Prepare agendas, packets, and notices for city council and other official meetings.
• Ensure legal compliance with public notice and meeting requirements (e.g., Brown Act, Sunshine Laws).
• Attend meetings and accurately record minutes.
• Licensing and Permits:
• Process applications for business licenses, permits, and other city-issued documents.
• Maintain updated records and collect associated fees.
• Customer Service and Communication:
• Serve as the point of contact for inquiries related to city records, council actions, and elections.
• Assist the public, city staff, and officials with information and documentation.
• Legal and Compliance Duties:
• Ensure city compliance with local, state, and federal requirements.
• Administer oaths of office, notarize documents, and act as custodian of the city seal.

Qualifications:

• Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 5 years of local government service or 5 years of administrative management experience; previous experience as a deputy clerk or city clerk preferred.
• Certification: Certification as a Municipal Clerk (CMC) or Master Municipal Clerk (MMC) preferred or ability to obtain within a specified time.
• Skills:
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and document management systems.
• Ability to handle confidential information with discretion.

Working Conditions:

• Primarily office environment with frequent computer use.
• Evening or weekend hours may be required for public meetings and elections.
• Work week – Monday through Friday, not to exceed 32 hours per week
• Workday - Office house are 8:30 am – 4:30 pm Monday through Thursday and 8:30 am – 12:30 pm on Fridays

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